Foreign Exchange Transactions - Electronic Reporting System (User Guide for 
Version 6.0)

Frequently Asked Questions: 

How to report following transactions in FET-ERS software?

1) Advance Receipt

(a) At the time of receipt of Advance export proceeds, it should be entered 
using purpose code as "P0103" with indicator "1" for full/final advance and 
"2" for part advance with type of bill as "M". At the time of retirement of 
GR/PP /SOFTEX form after shipment, the same may be entered as purpose code 
"P0105" with the same bill number as mentioned at the time of receipt of 
Advance in case the bill is sent on collection for the remaining amount or 
if the full exports value is already received in advance so as to capture 
such transactions in the ENC statement. The realisation of the remaining 
export proceeds may be captured with purpose code "P0102". However, if the 
GR/PP/SOFTEX form is discounted/purchased for the remaining amount, the 
same may be entered as purpose code "P0101" with the bill value adjusted for 
advance received earlier and entering the full invoice value inclusive of 
the advance received earlier so as to capture the same in the ENC 
statement. The realisation of remaining export proceeds in that case would 
be captured under purpose code "P0107".

(b) While entering the advance receipt under purpose code "P0103", the 
package allows to skip the fields like GR/PP/SOFTEX form no., Shipping bill 
number and shipping bill date and the same should be captured in the system 
as purchase at the time when payment is received in the nostro and gets 
reflected in the mirror of nostro maintained in the local books. The same 
is not required to be reported at the time of handling of the advance 
payment exports documents under purpose code "P0103" as already clarified in 
(a) above. So, there is no question of double reporting.

(2) Bills sent on collection subsequently purchased  

The same should be entered as purpose code "P0101" so as to get accounted in 
R-return as bill purchased. The bill reported earlier as collection under 
purpose code "P0105" in the ENC statement would be ignored while processing 
the data at RBI. The realisation in that case would be captured using 
purpose code "P0107". 

(3) Part purchase of an Export Bill

Such bills can be captured in the system under purpose code "P0101" and at 
the time of reporting of realisation of export proceeds, the same may be 
captured as purpose code "P0107" for the amount purchased earlier and 
purpose code "P0102" for the remaining amount. No doubt such cases would 
require issue of two bill numbers one as "P" type and one as "C" type 
irrespective of whether it is credited to EEFC a/c or not.

(4) Bills sent on collection

(a) Part export proceeds received in advance should be entered under 
purpose code "P0103" at the time of receipt of advance with bill type as "M" 
with indicator as "2". After shipment, the transaction may be captured with 
purpose code "P0105" so as to get accounted in ENC statement with same bill 
number. Realisation of remaining part may be captured with purpose code 
"P0102" at the time of receipt of amount with the same bill number (i.e. "M" 
type).

(b) If the export proceeds are received directly by the exporter through 
another bank in advance and that bank is applying the rate, then that bank 
would show such transaction as purchase under their R-Return and on the 
basis of Foreign Inward Remittance Certificate (FIRC) issued by that bank, 
you can release the corresponding GR form along with your R-Return 
mentioning about release of GR on the basis of FIRC, if the full payment is 
already received in advance after entering such transaction under purpose 
code "P0105" with bill type as "M". It may be noticed here that such 
transaction would not reflect in your R-Return and schedules but get 
reported in your ENC statement as the GR form is handled by your branch.

(5) UN-ECE port Code list

List Of EDI PORT Codes from where DTR data are received as on May 22, 2003:

BOM1 : Bombay
BOM4 : Bombay  
DEL4 : Delhi
MAA1 : Chennai
MAA4 : Chennai
HYD4 : Hyderabad
BLR4 : Bangalore
CCU4 : Calcutta
VTZ4 : Vishakhapatnam
NSA1 : NavaSeva
COK1 : Cochin
MRM1 : Marmagoa
IXY1 : Kadla
PPG6 : Parparganj
TKD6 : Tuglakabad
SBI6 : Ahmedabad
TUT1 : Tuticorin
TRV4 : Trivendram
JAI4 : Jaipur 
NML1 : New Mangalore
IXE1 : Mangalore 
LDH6 : Ludhiana 
PTP8 : Petrapol

1 represents sea port
2 railway station
3 road terminal
4 airport
5 foreign post office
6 inland container depo/container freight station
8 land customs station 

(6) What's New in Version 6.0

With the signing of General Agreement on Trade in Services (GATS) under World
Trade Organisation (WTO) the member countries are required to disseminate the
data on international trade in services as per Manual on Statistics on 
International Trade in Services (MSITS). Also to meet the requirement of 
compilation of BoP Statistics as per the guidelines under IMF Balance of 
Payments Manual (BOPM), 1993 (5th edition), the scope of collection of data 
on foreign exchange transactions have to be widened. In order to meet these 
national perspectives, new purpose codes have been devised under various heads
of services. The new purpose codes are of 5 characters instead of 4 characters
in the earlier versions of FET-ERS system. Further, in order to estimate 
suppliers credits upto 180 days, the date of shipment column and an indicator
whether under L/C or not have been introduced for import purposes. 
Accordingly, the structure of two file layouts (viz. BOP.TXT and URS.TXT) 
which are submitted to RBI alongwith other ASCII files have undergone change.
The names of these files have also been changed to BOP6.TXT and URS6.TXT so
as to differentiate it from the files generated using old purpose codes under
earlier versions of FET-ERS. This would not only facilitate compilation of 
BoP Statistics but also help in carrying out negotiation in WTO as regards
trade in services by India. It may be noted that there is no change in the
file layouts of ENC.TXT (84 Characters), SCH3to6.TXT (69 characters) and
BANKCODE.TXT (15 characters) as the purpose fields are not part of these file
layout. A new file QE.TXT (34 characters) has been added to capture cover
page totals.


System Support: If you need further assistance, you may contact us on the 
following address.

The Director, 
Balance of Payments Statistics Division,
Department of Statistical Analysis and Computer Services,
Reserve Bank of India,
C - 8/9, Bandra Kurla Complex,
Bandra (E), Mumbai - 400 051
Telephone No. (022) 2657 3612 or (022) 2657 2513
Fax No.       (022) 26570848 (022) 26572319 
e-mail:       feters@rbi.org.in


