1. E-Tender in two parts is invited for “Design, Supply, Installation, Testing and Commissioning (DSITC) of Microprocessor Based Intelligent Analog Addressable Fire Alarm System for ZTC & museum at 8-Council House Building at RBI Kolkata-700001”.

2. The bidder / tenderer having the following qualification and will be eligible to participate in the e-tendering process.

(i) The bidder must be either OEM of offered Fire Alarm system or their authorized system integrator with valid authorization letter in the specified format.

(ii) The bidder must be a single entity, registered as a Company under the Companies Act 2013 or Companies Act, 1956, or Partnership Firm registered under the Indian Partnership Act, 1932, or LLP registered under the Limited Liability Partnership Act, 2008 and should have been in existence in India.

Note: The bidder shall submit a copy of Certificate of Registration/ Incorporation under the respective Acts in India and the respective Memorandum of Association/ Partnership as documentary evidence.

(iii) The bidder must have minimum 5 years of experience in the field of similar work*

Note: The bidder shall submit a copy of work order for the work of Design, Supply, Installation, Testing and commissioning of Intelligent Analog Addressable Fire Alarm for the large commercial/ office building (of any amount) issued on or before October 31, 2020, and a copy of the respective completion certificate and TDS certificate (as applicable).

(iv) The bidder must have experience in executing similar works* of Design, Supply, Installation, Testing and commissioning of Intelligent Analog Addressable Fire Alarm for the large commercial/ office building in last five years ((work completion should be after October 31, 2020, and on or before October 31, 2025) having minimum value of executed works as under:

(a) Minimum three works each costing not less than the amount equal to 40% of the estimated cost

or

(b) Two works each costing not less than the amount equal to 50% of the estimated cost

or

(c) One work costing not less than the amount equal to 80% of the estimated cost

Note: The bidder shall submit a copy(ies) of work order(s) for the work of Design, Supply, Installation, Testing and commissioning of Intelligent Analog Addressable Fire Alarm for the large commercial/ office building (satisfying the amount meeting above criteria) issued after October 31, 2020, and a copy of the respective completion certificate and TDS certificate (as applicable).

* Similar work means work of Supply, Installation, Testing and commissioning of Intelligent Analog Addressable Fire Alarm for the large commercial/ office building.

(v) Have a minimum annual turnover of Rs. 18.00 lakh during the last 3 financial years (2022-23, 2023-24 and 2024-25) and should have non-negative net worth during last three accounting year (i.e., year ending March 31, 2023, March 31, 2024, March 31, 2025)

(vi) Should furnish solvency certificate / Banker certificate issued by the applicant Banker for an amount not less the estimated cost as per the pro forma given Annexure-C

(vii) Full-fledged service setup should be available at Kolkata where from required after sales services can be regularly provided.

Note: Certificate from the manufacturers / any other valid document in support of having a full-fledged service setup at Kolkata should be uploaded.

3.The Tenderers should invariably furnish the following information/documents along with the tender documents to satisfy the Bank about their eligibility for participation in the e-Tendering process.

4.In the event of intending Tenderer’s failure to satisfy the Bank; the Bank reserves the right to reject the bid submitted by them. A pre-bid meeting (off-line mode) of the intending bidders will be held in Estate Department, Reserve Bank of India, Kolkata- 700001 and the duly filled in tender documents shall be uploaded on MSTC site. For timelines the Schedule of Tender (SOT) may be referred.

5. Tender documents will be available at MSTC website i.e.,www.mstcecommerce.com on November 25, 2025. This e-Tender needs to be mandatorily filled up / online submission through MSTC website i.e., www.mstcecommerce.com . Deadline for filing up and submitting the e-Tender is by 11:00 a.m. on December 16, 2025 Part I of the e-Tender will be opened at 11:30 a.m. on December 16, 2025. Detailed guidelines on submission of the e-Tender by the firms have been mentioned in Annexure-1 following the Schedule of Tender (SOT). After scrutiny of part I of the e-Tender document along with the supporting documents, if any of the firms not found to possess the required eligibility, their e-Tenders will not be accepted by the Bank for further processing.

6. Filled and signed tender documents in prescribed form shall be uploaded on MSTC website. Part- I of the tender will contain the Bank's standard technical and commercial conditions for the proposed work and Tenderers' covering letter.

7. Earnest Money Deposit (EMD): Tenderers shall submit to the Bank Earnest Money Deposit (EMD) of an amount of ₹ 36,000/- (Rupees Thirty Six Thousand only) in the form of an Irrevocable Bank Guarantee (of equivalent amount) issued by any scheduled Bank in India as per Proforma at Annexure-E initially valid up to March 31, 2026 or through NEFT to - A/c No – 186003001 & IFSC CODE – RBIS0KLPA01) or a demand draft favoring Reserve Bank of India payable at Kolkata. Such Bank Guarantee (BG) submitted by the tenderer toward EMD shall be suitably extended by the tenderer, if necessary.

The bidders should send the proof of NEFT remittance with transaction number (transaction slip) to estatekolkata@rbi.org.in or should submit the EMD in the form of Demand Draft or Bank Guarantee to the Bank in a sealed envelope. The envelop should be titled as EMD of E-Tender for Design, Supply, Installation, Testing and Commissioning of Microprocessor Based Intelligent Analog Addressable Fire Alarm System for ZTC & museum at 8-Council House Building RBI Kolkata and addressed to Sh. Sudhanshu Prasad, Regional Director, Reserve Bank of India, Estate Department, 3rd floor, Reserve Bank of India, 15, N S Road, Kolkata – 700 001. Such EMD (in case of DD / BG) or proof of EMD (in case of NEFT) must reach to the Bank on or before 11:00 am on December 16, 2025, failing which e-tender submitted by such bidder will not be considered. A tender without EMD or with inadequate EMD shall not be opened and will be rejected. Under no circumstances, Earnest Money Deposit will be accepted in any other form.

8. The tenderers have to upload the following documents on MSTC portal

1. All annexures and certificate mentioned in the tender.
2. All the documents mentioned in para-3 above.
3. Make, model and technical data of offered equipment as indicated in Section-VII
4. Section-VIII, IX as mentioned in the tender.
5. Valid license issued by Fire Authority of Kolkata for undertaking works pertaining to Installation & maintenance of Addressable Fire Alarm system.

9. Regarding Client’s certificate, for works carried out for Government/ public sector companies, the certificate should be signed by the concerned Executive Engineer or an officer in an equivalent or higher rank. For works carried out for Private companies, Copy of TDS has to be submitted for proving the credentials/contract amount The Bank shall have the right to independently verify these certificates.

10.The Bank shall evaluate the said reports before evaluation of price bid of the e- Tenders. If any Tenderer is not found to possess the required eligibility for participating in the e-Tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the e- Tender and his EMD shall be returned back to him as it is. The Bank is not bound to assign any reason for doing so.

11. Any amendments / corrigendum to the tender, if any, issued in future will only be notified on the RBI Website and MSTC portal as given above.

12. All information submitted in response to this tender shall be the property of Reserve Bank of India and it shall be free to use it to its advantage.

13.The Bank is not bound to accept the lowest e-tender and reserves the right to accept either in full or in part any e-Tender. The Bank also reserves the right to reject all the e-Tenders without assigning any reason thereof.

Regional Director
Reserve Bank of India

Place: Kolkata
Date: November 25, 2025

SCHEDULE OF TENDER (SOT)