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back Supply, Installation, Testing, Commissioning and Operation of Fully Automatic Organic Waste Converter at Bank’s Staff Quarters, Baramunda Bhubaneshwar

Gaush Ali

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Published on মে , 26 2025

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Supply, Installation, Testing, Commissioning and Operation of Fully Automatic Organic Waste Converter at Bank’s Staff Quarters, Baramunda Bhubaneshwar

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Corrigendum

Minutes of the Pre-Bid Meeting

Estate Department, Reserve Bank of India, Bhubaneshwar invites E-tenders for “Supply, Installation, Testing, Commissioning and Operation of Fully Automatic Organic Waste Converter at Bank’s Staff Quarters, Baramunda, Bhubaneshwar”. The work is estimated to cost ₹9,50,000/- and is to be completed within 7 weeks from 14th day of date of letter of award of work.

1. Minimum eligibility to participate in the E- tender process are as under-.

i) Should be an Original Equipment Manufacturer (OEM)/ authorized dealer/ system integrator of Automatic organic waste converter machines in India.

AND

ii) Work Experience: Experience of minimum 5 years in undertaking similar work of Supply, Installation, Testing and Commissioning of organic waste converter machine of minimum capacity 350 Kg for office buildings/commercial/residential premises. The similar work should have been undertaken on or before April 30, 2020.

AND

iii) Qualifying criteria: The intending tenderer must and have executed successfully similar works viz. Supply, Installation, Testing and Commissioning of fully Automatic Organic Waste Converters of minimum capacity 350 Kg for office buildings/commercial/residential premises during last five years ending April 30,2025 of value as under:

(a) Three works each costing not less than the amount equal to 40% of the estimated cost

(b) Two works each costing not less than the amount equal to 50% of the estimated cost

(c) One work costing not less than the amount equal to 80% of the estimated cost

AND

iv) Yearly turnover of 100% of estimated cost or more during the last three financial years duly supported by audited financial statements.

AND

v) Full-fledged office set up in Bhubaneshwar for rendering after sales service.

2. The Tenderers should invariably furnish the following information/documents along with the tender documents so as to satisfy the Bank about their eligibility for participation in the e-Tendering process.

(a)	Composition of the firm	Full particulars (whether contractor is an individual, or a partnership firm, or a company etc.,) of the composition of the firm of contractors in details should be uploaded along with name(s) and address (es), of the partner's copy of the Articles of Association/ Power of Attorney/other relevant document. copy of Goods and Service Tax registration certificate. Details of registration of labour along with EPF and ESI documents if any.
(b)	Duration of experience	The bidder should submit documentary evidence as proof of minimum 5 years of experience of undertaking similar work/s and shall submit the documentary evidence in support of minimum experience of 5 years (i.e., the bidder should have undertaken similar work/sprior to April 30, 2020) viz. copies of detailed work order/s for qualifying works indicating date of award, contract amount, time given for completing the work, etc. and the corresponding completion certificate(s) indicating actual date of completion and actual value of executed similar work/s issued by the client(s) for works executed for government /public sector companies and copies of work order, work completion certificate along with Tax Deducted at Source (TDS) certificate(s) issued by the client(s) for works executed for private companies. The bidder should submit the details of the works undertaken during last 5 years along with the work orders, work completion certificate.
(c)	Work experience & Completion of similar works of specified value during the specified period	The bidder should have experience of successfully completed similar work/s * individually costing (a) Three works each costing not less than the amount equal to 40% of the estimated cost i.e. ₹3,80,000/- or (b) Two works each costing not less than the amount equal to 50% of the estimated cost i.e. ₹4,75,000/- or (c) One work costing not less than the amount equal to 80% of the estimated cost i.e. ₹7,60,000/- during last 5 years ending on April 30, 2025 and should submit Copies of detailed work order/s for qualifying works indicating date of award, contract amount, time given for completing the work, etc. and the corresponding completion certificate(s) indicating actual date of completion and actual value of executed similar work/s issued by the client(s) for works executed for government /public sector companies and copies of work order, work completion certificate along with Tax Deducted at Source (TDS) certificate(s) issued by the client(s) for works executed for private companies. Client certificate/s for each of the qualifying work as per the Format
(d)	Credit worthiness of the contractor and their turnover during the specified period	Copies of the Income Tax Clearance Certificates/Income Tax Assessment Orders along with the latest final accounts of the business of the contractor duly certified by a Chartered Accountant should be enclosed in proof of creditworthiness and turnover for last three years should be uploaded.
(e)	Details of bank accounts	Full particulars of bank accounts, such as account no. type, when opened etc., should be uploaded.
(f)	Name(s) and address(es) of the Clients and their present contact executives	Written information about the names and addresses of clients of the firm along with full details, like names, postal addresses, e-mail IDs, telephone (landline and mobile) nos., fax nos. etc., of the contact executives (i.e., the persons who can be contacted at the office of clients by the Bank in case it is so needed) should be uploaded.
(g)	Details of completed works	The client-wise names of work(s), year(s) of execution of work(s), awarded and actual cost(s) of executed work(s), completion time stipulated in the contract(s) and actual time taken to complete the work(s), Name(s) and full contact-details of the officers/authorities/departments under whom the work(s) was/were executed should be uploaded.
(h)	Bankers Certificate	Banker’s certificate of amount equal to estimated cost of the work should be submitted as per Annexure-G should be submitted

3. In the event of intending Tenderer’s failure to satisfy the Bank; the Bank reserves the right to reject the bid submitted by them.

4. Tender documents will be available at MSTC website i.e., www.mstcecommerce.com/eprocn on May 26, 2025. This e-Tender needs to be mandatorily filled up / online submission through MSTC website i.e., www.mstcecommerce.com/eprocn. Deadline for filing up and submitting the e-Tender is by 02:00 p.m. on June 19, 2025. Part I of the e-Tender will be opened at 02:30 p.m. on June 19, 2025. Detailed guidelines on submission of the e-Tender by the firms have been mentioned in the Schedule of Tender (SOT). After scrutiny of part I of the e-Tender document along with the supporting documents, if any of the firms not found to possess the required eligibility, their e-Tenders will not be accepted by the Bank for further processing.

5. Tender documents in prescribed form shall be uploaded on MSTC website. Part- I of the tender will contain the Bank's standard technical and commercial conditions for the proposed work and Tenderers' covering letter. However, an EMD of ₹ 19,000/- in the form of NEFT transfer (The bank details for NEFT are A/c Name: Reserve Bank of India, Bhubaneshwar; A/c Number: 186004001; IFSC Code: RBIS0BBPA01 (Please read 5th and 10th character of IFSC Code as “Zero”), or a demand draft favouring Reserve Bank of India payable at Bhubaneswar, needs to be submitted in person to Reserve Bank of India, Estate Department, Bhubaneswar – 751001, before 2:00 p.m. on June 19, 2025. Demand draft should be submitted in sealed cover super scribed “EMD for E-Tender for “Supply, Installation, Testing, Commissioning and Operation of Fully Automatic Organic Waste Converter at Bank’s Staff Quarters, Baramunda, Bhubaneshwar”.

6. Part-II (Price bid) of the eligible Tenderers shall be opened on a subsequent date which will be intimated to the Tenderers in advance.

7. The applicants/tenderers have to upload the following documents on MSTC portal

(a) Client’s certificate as per format at Annex-F from their clients for whom they have carried out "eligible works" in terms of the eligibility (Pre- qualification) criteria explained in this notice.

(b) Banker's certificate as per format at Annex -G from their banker/bankers.

8.The client's certificate shall be accepted only when the same is signed by an official of the rank of Executive engineer/Superintendent Engineer or equivalent in respect of a Government/Semi Government organization or a PSU and only when they are supported by adequate proof of payment received by the contractor for the work done by him. The client's certificate issued by the private organizations shall also accompany Tax Deducted at Source (TDS) certificates. Applications/tenders received without the above certificates may be rejected. The Bank shall have the right to independently verify these certificates.

9. The Bank shall evaluate the said reports before evaluation of price bid of the e- Tenders. If any Tenderer is not found to possess the required eligibility for participating in the e-Tendering process at any point of time and/or his performance reports received from his clients and/or his bankers are found unsatisfactory, the Bank reserves the right to reject his offer even after opening of Part-I of the e- Tender. The Bank is not bound to assign any reason for doing so.

10. The Bank is not bound to accept the lowest e-tender and reserves the right to accept either in full or in part any e-Tender. The Bank also reserves the right to reject all the e-Tenders without assigning any reason there for.

Regional Director
Estate Department
Bhubaneshwar

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