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Annual Maintenance Contract for Radio Frequency Identification (RFID) based Fixed Asset Management Solution (FAMS) for Various Inventory Items Installed at Reserve Bank of India Kanpur Office and its Residential Premises at Kanpur

K Vijay Kumar

Modified 3 Days ago.

Published on ಡಿಸೆಂಬರ್ , 09 2025

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Annual Maintenance Contract for Radio Frequency Identification (RFID) based Fixed Asset Management Solution (FAMS) for Various Inventory Items Installed at Reserve Bank of India Kanpur Office and its Residential Premises at Kanpur

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Minutes of Pre-Bid Meeting

Reserve Bank of India, Kanpur invites two-part tender (Part-I and Part-II) in “Annual Maintenance Contract for Radio Frequency Identification (RFID) based Fixed Asset Management Solution (FAMS) for Various Inventory Items Installed at Reserve Bank of India Kanpur Office and its Residential Premises at Kanpur”. The Schedule of e-Tender is as follows:

A	Estimate cost of the work	₹1,12,000/- {Inclusive of cost of various types of RFID Tags and service charges (inclusive of GST)}
B	Mode of Tender	Offline mode. (Physical tender)
C	Date from which the Tender documents would be available to parties	From December 09, 2025, onwards Tender document can be downloaded from RBI website https://www.rbi.org.in under head ‘Tender’ All corrigendum(s)/ addendum(s) and further communication(s), if any, shall be uploaded on RBI website only.
D	Earnest Money Deposit (EMD)	₹2,240/- from each bidder to be deposited to Bank’s account no.186003001 IFSC RBIS0KNPA01, (Please read 0 as zero) through NEFT before last date of submission of tender and its proof of remittance shall be sent to estatekanpur@rbi.org.in. Note: Micro and Small Enterprises (MSEs) having Udyam Registration Number (Udyog Aadhar Memorandum Number) are exempted from Payment of EMD. However, a copy of Udyam registration certificate shall be submitted along with Part I of the tender. Please note that no interest will be paid on EMD and it will be returned to unsuccessful bidders after the award of Work Order to successful bidder. However, EMD of the successful bidder would be returned after submission of security deposit, as mentioned at Clause 3.8.
E	Date and Time of Pre-bid meeting	11:00 AM on December 31, 2025 Venue: Estate Department, Reserve Bank of India, Kanpur
F	Date & time of uploading the outcome of pre-bid meeting on RBI website in the form of addendum, corrigendum, etc.	December 31, 2025
G	Last date & time of Submission of EMD	03:00 PM on January 12, 2026
H	Last Date for submission of Techno Commercial Bid (Part I) & Price Bid (Part II)	Till 03:00 PM on January 12, 2026 Techno Commercial bid (Part I) along with the proof of EMD remitted and Price bid (Part II) shall be kept in two different sealed envelopes and both the envelopes shall put in a single envelope superscribing the name of the work and name of the tenderer on the envelope. The aforesaid envelope may be submitted by dropping them in ‘Quotation Box’ placed at 1st floor, Estate Department, RBI Kanpur or through ‘Courier/Post’. The ‘Courier/Post’ shall reach the Bank on or before scheduled time and date for submission.
I	Date & time of opening of Part-1 (Techno-Commercial Bid)	03:00 PM on January 12, 2026
J	Date & time of opening of Part- II Price Bids	Part II (Price-Bid) of the tender, of the qualified bidders, shall be opened, on a subsequent date which shall be communicated to the qualified bidders
K	Security Deposit	2% of the contract by successful tenderer, in terms of Clause 3.8
L	Liquidated Damages	₹0.25% per week for the delay subject to maximum 10% of the amount quoted for the stated service in the contract.
M	Payment condition	100% on completion of work as stipulated at clause 3.4. For supply of RFID tags, payment will be made based on the actual count of RFID tags used at the rate quoted by the bidder.
N	Validity of the Quotation	90 days from the date of opening of Technical Bid. This period will be further mutually extended, if required.
O	All disputes arising shall be subject to the jurisdiction	Kanpur, Uttar Pradesh
P	Address for dispatching the completed bids	The Regional Director, Estate Department, Reserve Bank of India, MG Road, The Mall, Kanpur - 208001
Q	Contact person for communication in connection with this Tender	Name & Designation: a.) Ms. Shreya Kumar, Manager Mobile: 8146722118 b.) Mr. Shivam Sen, Asst. Manager Mobile: 9747207776 Email id: estatekanpur@rbi.org.in
R	Contract period	Three year i.e., till December 2028 which may renewed for up to two subsequent years based on the contractor’s satisfactory performance and mutual agreement
1.3	The Regional Director, Reserve Bank of India, Kanpur reserves the right to accept or reject any or all Bids without assigning any reasons and also reserves the right to relax any of the terms and conditions. No Bidder shall have any cause of action or claim against the RBI for rejection of his Bid.
1.4	All information submitted in response to this tender shall be the property of Reserve Bank of India and it shall be free to use the concept of the same at its will.

Applicants intending to apply will have to satisfy the Bank by furnishing documentary evidence in support of their possessing required eligibility and in the event of their failure to do so, the Bank reserves the right to reject their bids. Tenders without EMD will not be accepted under any circumstances.

The Bank is not bound to accept the lowest tender and reserves the right to accept either in full or in part any tender. The Bank also reserves the right to reject all the tenders without assigning any reason thereof.

Any amendments / corrigendum to the tender, if any, issued in future will only be notified on the RBI Website and MSTC Website as given above and will not be published in the newspaper.

Regional Director
Reserve Bank of India
Kanpur

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