RESERVE BANK OF INDIA
ESTATE DEPTT
KANPUR

LAST DATE FOR SUBMISSION OF TENDER: 24TH JUNE 2005 UP TO 5.00 PM

CONDITIONS

1. Sealed quotations should be addressed to Shri B.K.Vasdev, The Regional Director, Reserve Bank of India, Kanpur and superscribed – Repair of damaged floor in front of Incinerator at Bank's Office Building.

2. The Reserve Bank of India does not bind itself to accept the lowest or any other quotation and reserve the right to reject any or all the quotations without assigning any reasons for doing so.

3. Each of the quotation documents are required to be signed by the authorized person or persons. If any of the documents is missing or unsigned the quotation will be considered invalid.

4. The quotation forms must be filled in English, or Hindi and all entries must be made by hand and written in ink. Initials must attest all erasures and alterations made while filling the quotations.

5. The Schedule of Quantities is attached. The quantities mentioned in the Schedule of Quantities are probable quantities, which are liable to alterations, omission, deductions or additions at the discretion of the Bank. The contractor will be paid for the actual work i.e. finished work carried out by him at the rates quoted in his quotations.

6. Intending contractors shall deposit with the Bank a sum of Rs 370/- (Thiree hundred Seventy only). In the form of Demand Draft issued by a Scheduled Bank, drawn in favour of Reserve Bank of India payable at Kanpur. Quotation, which is not accompanied by such EMD, will not be considered. The EMD will be refundable to the contractor if his quotation is not accepted, without any interest. In the case of successful contractor, it shall be released on completion of the work. 5% of the total value of work done will be withheld by the Bank as 'retention money' and this shall be retained by the Bank for a period of six months after the completion of the work for making good the defects, if any, pointed out by the Bank’s Engineer.

7. Contractor should examine the site and should thoroughly acquaint themselves with the nature of work to be done.

8. The work will have to be carried out outside normal working hours of the Bank and on holidays so as not to interfere with Bank’s working for which no extra amount will be paid by Bank.

9. The rates shall be inclusive of all taxes, duties. The rate shall be firm and shall not be subject to any variations, labour conditions or any conditions whatsoever. Pending issues of work order the Quotations shall hold good for a period of three months from the date of opening.

10. The work shall be commenced within 10 days from the date of receipt of work order and completed within 20 (Twenty) days and shall be handed over to the Bank.

11. The work shall be completed in all respect within 20 (Twenty) days. No extension of time will normally be allowed except for conditions considered by the Bank’s Engineer, to be beyond the control of the contractor, on receipt of written application by him at least 3 days before the expiry date. Otherwise Clause 12 will be automatically enforced and binding on him.

12. If the contractor fails to complete the work by the date stated or within any extended time, the contractor shall pay or allow to the employer a sum of Rs.46/- (Rupees forty six only) per week as liquidated damages for a period during which the said works shall so remain incomplete and the employer may deduct such damages from any money due to contractor, subject to maximum of 10% of the value of contract.

13. Payment will be made after satisfactory completion of the work on the basis of actual work measured at site.

14. An amount @5% of the bill will be deducted from the bill / bills as retention money and paid after expiry of defect liability period. Any defects noticed during this period shall be rectified free of cost, failing which the cost of rectification of the defects will be deducted from the retention money.

15. All the damages to the walls, floors, false ceilings, ducts etc. during the execution of work, must be repaired by the contractor to match the original.

16. The contractor shall indemnify the Bank against any expenses arising from any injury or loss to the persons or property and also in respect of any claim made in respect of injury or damages under any Acts of Govt. or otherwise and also in respect of any reward of compensation or damages consequent upon such claim.

17. In all matters of dispute arising on the work, the Bank’s decision will have to be final and will be binding on the contractor.

Date: -

(Signature of contractor)

(Name & Address)

Reserve Bank of India
Estate Department
Kanpur

PART - II

Bill of Quantity

Name of work: - Repair of damaged floor in front of Incinators at Bank’s Office building.

Total

Place:

Signature of contractor with seal

Date: